City of Fort Wayne

Civilian Property/Evidence Specialist - Purge

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Working under the direction of the Property Room Manager, the incumbent oversees the management, security and control of found, recovered and evidentiary property and all other property in the custody of the Fort Wayne Police Department.
Job Code: 2019069
Posted On: Wednesday, 9th January 2019
Category: Regular Part Time
Department: Police Department - Civilian
Shift: 20 hours per week, variable
Location: Fort Wayne, IN
200 E. Berry Street
Pay Rate: $18.00 per hour

Job Description:

SUMMARY

Working under the direction of the Property Room Manager, the incumbent oversees the management, security and control of found, recovered and evidentiary property and all other property in the custody of the Fort Wayne Police Department. The incumbent is expected to exercise good judgment, independence, initiative, and professional expertise in conducting day-to-day operations. All work duties and activities must be performed in accordance with the City safety rules and operating regulations, policies and procedures as well as federal, state, and local regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the ability to interact with the public, City incumbents, and outside agencies with patience, tact, respect, and professionalism and the following. Other duties may be assigned.

  • Focuses on the current evidence/property in the Evidence Department;
    • Reviews the property room data base to evaluate reports for recovered stolen items and collected evidence; Reviews case notes and determines the proper status of evidence and property; (Determined by Level of Felony or Misdemeanor Status);
    • Utilizes case reports and court records (MyCase) to determine the possible status date for purging evidence;
    • Must be able to understand terminology used in courts and by law enforcement officers to determine current status of case;
    • Due diligence must be followed in determining future review dates and if case has reached purge status;
    • Reaches out to the Detectives and /or Prosecutors Office assigned to cases to find current dispositions;
    • Sends daily reports to Supervisor for review before purging;
    • Upon receiving authority to purge evidence, the job would entail the location of each individual case and to physically destroy the items-taking into account cases may contain personal items belonging to a victim or family member and they would need to be notified of such to accommodate release to them before destroying;
    • Items of value need to also be rerouted to either a donation or auction area for further evaluation;
    • Follows current protocol for destruction of biohazard materials;
    • Documents each step and each step must be entered into Spillman and written on the Continuity forms;
    • All physical destructions need to be witnessed by a second member of the Evidence Department staff and initialed by them;
  • Participates AS NEEDED in the Daily Operation of the Property/Evidence Dept;
  • Appears and testifies in court when requested;
  • Moves items stored in property room.

MARGINAL FUNCTIONS

Performs other duties as required. See job description for Evidence Technician

PERFORMANCE EXPECTATIONS

The incumbent is responsible to manage their performance in accordance with this job description and the performance expectations provided to them by management. If at any time the incumbent is unsure of their role or specific responsibilities, it is the incumbent’s responsibility to refer to their job description and ask for clarification from their supervisor. Management will work with the incumbent, as needed, to ensure performance expectations are clearly communicated and performance goals are achieved.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

Education equivalent to a High School Diploma, with a minimum of 2 years of Law Enforcement Training and/or experience.

OTHER KNOWLEDGE, SKILLS and/or ABILITIES

  • Communicates effectively orally and in writing in an organized, knowledgeable, clear and concise manner;
  • Practical knowledge of departmental rules and regulations regarding property/evidence;
  • Thorough understanding of law enforcement principles including Indiana Criminal Law and Criminal Investigative techniques;
  • Ability to use computers and computer files; Spillman, Word, and Excel;
  • Ability to write clear and concise reports;
  • Must be highly organized and detail oriented;
  • Ability to deal with the public with strong verbal skills and when needed tactful communications.

AUTHORITY

The incumbent has the authority to perform the following functions:

  • Verify evidence is correctly packaged with proper seals and signatures;
  • Verify information is correct;
  • Establish and maintain continuity on all property received;
  • Deal with property according to the nature of the item (i.e. destroy, return to owner, auction off, retain for further disposition, etc.);
  • Keep a computer log of all items coming in and leaving the evidence room and the disposition of each item;
  • Maintain established inventory regulations and purging processes;
  • Appear and testify in court when requested to testify about an item’s continuity and storage;
  • Maintain all evidence and property in the division’s custody and is responsible for its security;
  • Maintains Communication with the public and Law Enforcement Agencies disseminating information.

LANGUAGE SKILLS

Incumbent has a wide range of contacts throughout the City, Court Administrators and the general public. These contacts are to explain, interpret and render service, carry out policies and maintain coordination. Incumbent must adhere to all rules, regulations, orders, laws and policies affecting the Police Department.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY

The incumbent is required to follow legally prescribed guidelines on evidence and property handling; however judgment is needed to relate guidelines to specific cases. The work is sometimes repetitive and of substantial intricacy involving making decisions on the disposition of each item according to the nature of the item. Incumbent makes a substantial contribution involving the day-to-day operations of the property room involving the security and control of all property and evidence in the custody of the Fort Wayne Police Department. Decisions and recommendations made by the incumbent must adhere to legal and departmental guidelines. Problems or issues causing questions about work objectives and boundaries are discussed with the Property Room Manager or the Captain of the Investigative/Support Division.

CERTIFICATES, LICENSES, REGISTRATIONS

  • Valid Indiana Driver’s License if City vehicle is used;
  • Obtains and maintains IDACS and NCIC Certification. NCIC and IDACS Certification.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 50 pounds or more. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently exposed to high, precarious places; in door conditions. Injury could occur when lifting heavy objects or climbing ladders to retrieve evidence. The noise level in the work environment is usually moderate.

Apply Online

All applications for currently posted positions will be submitted on line at www.cityoffortwayne.org. Applicants must be 18 years of age or older. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.

(Those individuals who accept employment with the City and live outside one of the six contiguous Indiana counties that border Allen County (DeKalb, Whitley, Noble, Huntington, Wells, and Adams) will have six (6) months from their start date to become residents of either Allen County or one of the six counties listed above. Policy and Procedure Number 204 Page: 1 of 1).

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regards to age, race, color, religion, sex, disability, veteran's status, national origin, or sexual orientation. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.

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