This position is funded through a lead-based paint hazard remediation grant received from the federal government. As such the position will expire at the end of the grant term. Working under the direction of the CD Administrator, incumbent provides residential and/or commercial construction analysis services to homeowners and contractors and monitors progress of residential and/or commercial construction work. The incumbent is expected to exercise good judgment, independence, initiative, and professional expertise in conducting day-to-day operations. All work duties and activities must be performed in accordance with the City safety rules and operating regulations, policies and procedures as well as federal, state, and local regulations.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the ability to interact with the public, City incumbents, and outside agencies with patience, tact, respect, and professionalism and the following. Other duties may be assigned.
• Advises CD Administrator on contractor-related issues, as well as development-related concerns, such as environmental, demolition, property management, public infrastructure, and improvements, etc.;
• Assists in contractor recruitment, including but not limited to developing and maintaining clear, transparent standards, processes and procedures; contractor training and development initiatives; and bidding process to insure opportunities for bidding are made available to Section 3, minority and emerging business enterprises;
• Assists in the development and design of housing programs.
• Maintains detailed records of deficiency surveys, cost estimates, inspections, work-in-progress, contacts with homeowners and contractors, and all other related tasks;
• Provides regular updates to CD Administrator concerning project status;
• Serves as a construction liaison between OHNS, developers, Neighborhood Code Enforcement, the Allen County Building Department, Home Builders Association, Fort Wayne Apartments Association, and other local, state, and federal regulatory agencies;
• Communicates effectively both orally and in writing;
• Communicates effectively with diverse populations;
• Establishes and maintains an effective working relationship with low-income homeowners, tenants, contractors, other staff members and the general public;
• Oversees pre-construction meetings with homeowners, contractors and vendors to communicate roles, responsibilities, and expectations;
• Provides training and technical assistance to Section 3, minority, and emerging business enterprises, including but not limited to one-on-one technical assistance, forums, development of and training on policy and procedural manuals, and other types of customized training as needed;
• Inspects interiors and exteriors of properties for structural and mechanical deficiencies;
• Writes deficiency reports from field notes;
• Prepares deficiency surveys and cost estimates for residential projects;
• Calculates rehabilitation costs;
• Uses computer and/or tablet for cost estimates, memos, and bid packets;
• Writes or types detailed reports and produces reports and records as needed;
• Monitors progress of residential and/or commercial construction work and authorizes interim payments to contractors;
• Monitors residential construction sites to ensure occupant protection and other lead-based paint safety procedures are utilized;
• Assists occupants with temporary relocation procedures;
• Types, uses calculator, and personal computer including Microsoft Office software;
• Performs final inspections before final payment is authorized to ensure compliance to codes and contract specifications;
• Maintains up-to-date information on local, state, and national building codes, HUD Housing Quality Standards and environmental regulations governing rehabilitation and construction;
• Maintains up-to-date records of contractor's applications, licenses and insurance, and HUD’s disbarment list;
• Assists other department staff as needed.
• Produces reports and records as needed;
• Reports unusual items or deviations from established standards to supervisor;
• Performs other duties as required.
The incumbent is responsible to manage their performance in accordance with this job description and the performance expectations provided to them by management. If at any time the incumbent is unsure of their role or specific responsibilities, it is the incumbent’s responsibility to refer to their job description and ask for clarification from their supervisor. Management will work with the incumbent, as needed, to ensure performance expectations are clearly communicated and performance goals are achieved.
This job has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High school diploma or GED and five (5) years related experience in residential rehabilitation construction and cost estimating, or equivalent combination of education, training and/or experience.
OTHER KNOWLEDGE, SKILLS and/or ABILTIES
• Must have demonstrated knowledge of residential construction trades including plumbing, electrical, heating, roofing and concrete work;
• Must have demonstrated knowledge of state, local, and national residential building codes and HUD Section 8 Housing Quality Standards;
• Ability to work outdoors in adverse weather conditions, including extreme hot and cold temperatures, rain and snow as needed in emergencies;
• Lead training / experience preferred;
• Ability to apply a full range of generally accepted construction techniques.
Incumbent has daily contact with staff members, contractors, realtors, and the general public. These contacts involve explanation or interpretation to render service, carry out policy and maintain coordination within the department. The incumbent must be able to communicate effectively with diverse populations, establish and maintain an effective working relationship with low-income homeowners, tenants, contractors, other staff members and the general public.
The incumbent must have the ability to apply advanced mathematical concepts such as measurements, heights, acreage, and computations dealing with real estate mathematics. Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, and factor analysis.
Incumbent works with generally accepted methods of construction and is required to use judgment to select pertinent guidelines and adapt standard methods to meet the specific regulations of the federal and local governments. Involvement is restricted to construction related tasks but the work involves substantially intricate situations where interrelationships are not clearly evident. Care must be taken to weigh all involved factors. Incumbent’s work is essential to the day-to-day activities of the department. Incumbent is responsible for assisting citizens in addition to the required construction related duties. Deviations from departmental guidelines must be referred to the supervisor to ensure that public monies are used as policy dictates.
CERTIFICATES, LICENSES, REGISTRATIONS
• The ability to obtain a Residential Contractor/Construction license within six (6) months of hire. Upon receipt of a residential construction license, the individual must be able to maintain the license;
• The ability to obtain applicable lead certifications/licenses within six (6) months of hire;
• Valid Indiana driver's license.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to outside weather conditions. The noise level in the work environment is usually moderate to loud.