Working under the direction of the City Utilities Manager of Financial Operations, the incumbent provides systems leadership and accounting support for the department. The incumbent is expected to exercise good judgment, independence, initiative, and professional expertise in conducting day-to-day operations. All work duties and activities must be performed in accordance with the City and Utility's safety rules and operating regulations, policies and procedures as well as federal, state, and local regulations.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the ability to interact with the public, City incumbents, and outside agencies with patience, tact, respect, and professionalism and the following. Other duties may be assigned.
Financial System administrator
• Maintains general ledger chart of accounts;
• Creates new accounts and ensures consistency in account setup;
• Manages user permissions and maintains adequate records for requested changes;
• Manages and updates business approval workflow and validates compliance with approved list of authorized individuals and approved amount limits;
• Develops working knowledge of financial system modules and processes;
• Responsible for ongoing training for financial system;
Work Order/Construction in Progress system liaison
• Acts as liaison between City Utilities Finance Department and Planning and Design Services in Work Order (WO) and Construction In Progress (CIP) management;
• Participates in CIP Budget meetings;
• Enters CIP Budgets in Project Management System (PMIS);
• Manages new WO setup up in both PMIS and MUNIS Financial System;
• Performs periodic reconciliations of CIP in both PMIS and MUNIS and resolves discrepancies;
Leads all FSD system developments
• Implements new systems, methods and procedures and represents FSD in all system implementations;
• Archives expert status on all FSD systems;
• Coordinates FSD staff involvement as necessary and arranges FSD training where appropriate;
• Leads redesign team to automate labor intensive activities and improve quality overall.
• Responsible for month end/year end closings of general ledger;
• Processes all miscellaneous Utility invoices;
• Monitors charges for utilities and office supplies corporate account (i.e. Electricity, Gas, Wireless, Water, etc.);
• Ensures compliance with state and regulatory commission requirements on document retention and provides support and training for departments and advises on document retention procedures
• Analyzes and prepares needed information for yearend process;
• Assists in preparation, review, and monitoring of annual financial and compliance audits with State Board of Accounts;
• Prepare and maintain all related standard operating procedures;
• Writes all data extraction reports for FSD (using the appropriate tool such as Crystal report writer); trains other FSD personnel as necessary;
• Serves as backup for other positions as assigned.
The incumbent is responsible to manage their performance in accordance with this job description and the performance expectations provided to them by management. If at any time the incumbent is unsure of their role or specific responsibilities, it is the incumbent’s responsibility to refer to their job description and ask for clarification from their supervisor. Management will work with the incumbent, as needed, to ensure performance expectations are clearly communicated and performance goals are achieved.
This position has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor's degree (B.S.) or equivalent from an accredited college or university in Accounting or Information Technology with major course work in accounting. Minimum of four (4) years experience.
OTHER KNOWLEDGE, SKILLS and/or ABILITIES
• Practical knowledge of accounting principles and methodologies;
• Organizational skills conducive to data tracking and accounts management;
• Ability to define problems, collect data, establish facts and draw valid conclusions;
• Ability to accomplish position objectives with minimal supervision;
• Experience with various computer software (i.e. Microsoft Office, Crystal Reports, accounting software etc.)
• Organizational skills detail-oriented to accurate data classification, recording and tracking;
• Communicates effectively both orally and in writing.
Contacts occur throughout the work with coworkers, other departments the general public and financial officials in order to give or solicit information, explain procedures, interpret departmental policy, coordinate activities, and monitor financial entities such as investments, bonds, trust agreements, etc.
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
The incumbent is expected to work with generally accepted but not always clearly applicable guidelines with a wide variety of complicated general accounting procedures. Incumbent's tasks are of substantial intricacy involving variables or considerations with inter-relationships in accounting techniques. Incumbent uses considerable judgment in the interpretation and application of general accounting standards and precedents.
The incumbent makes substantial contributions involving non-routine decisions and recommendations while performing assigned duties. The general objectives and boundaries are indicated. Problems encountered during work causing questions about objectives and boundaries are discussed. Decisions and recommendations are reviewed for attainment of objectives and compliance with Utility policies.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid Indiana driver’s license if City vehicle is used;
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.