City of Fort Wayne

Intern - Development Services Administration

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Intern shall work under the direction of the Manager and/or Program Manager of Development Services within the City of Fort Wayne Utilities Development Services Department. The incumbent will assist with administrative support for departmental
Job Code: 2019177
Posted On: Wednesday, 14th August 2019
Category: Intern
Department: Development Services
Shift: 7:30 a.m. to 4:30 p.m., mary vary depending on need
Location: Fort Wayne, IN
200 E. Berry Street
Pay Rate: $11.50 per hour

Job Description:

SUMMARY

Intern shall work under the direction of the Manager and/or Program Manager of Development Services within the City of Fort Wayne Utilities Development Services Department.  The incumbent will assist with administrative support for departmental projects and activities including but not limited to day-to-day activities, answering and directing telephone calls, greet and direct visitors to appropriate department staff members, entering data into various systems, filing and inventory project assistance.  The incumbent is expected to exercise good judgment, independence, initiative, and professional expertise in conducting day-to-day operations.  All work duties and activities must be performed in accordance with City and department policies and procedures as well as federal, state, and local regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and other duties may be assigned as reasonably expected:

  • Assists with typing, copying, scanning, data entry, filing, and inventory;
  • Assists with reorganizing project filing system and filing;

  • Assists with general research, data tracking systems, filing systems and other miscellaneous projects/assignments as needed and as approved by DVS Management;

  • Assists with daily administrative/office operations as needed;

  • Assists with department tasks associated with project file purging, retention and retrieval document efforts;

  • Assists with scanning of hard copy documents into electronic format;

  • Assists with scanning and uploading final-approved project documents, data entry and indexing into Accela and Application Xtender systems;

  • Assists with scanning and back loading final-approved project documents, data entry and indexing into Accela and Application Xtender database systems;

  • Assists with purging paper routing project files, contract project files including but not limited to preparing; organizing, updating and inventory of project files for off-site storage;

  • Assists with providing support assistance to departmental personnel as approved by DVS Management;

  • Ability to shift focus between multiple projects or tasks as priorities are identified, or while waiting for actions from others;

  • Maintains a valid Indiana Driver's License.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities. 

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

EDUCATION and/or EXPERIENCE

  • High School Diploma or GED, and one year of related experience and/or training; or equivalent combination of education and experience, currently enrolled in a degree-seeking program – preferably in civil engineering technology, construction technology, civil engineering, public administration, business administration, or urban planning. 
  • Must be able to communicate in person, on the phone, and in written communications, using proper business English, punctuation, spelling, grammar.

  • Must be computer literate, effectively utilizing standard and specialized office software and systems in the performance of duties.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. 

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations. 

CERTIFICATES, LICENSES, REGISTRATIONS

Maintains a valid Indiana Driver's License if a City vehicle is used. 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to stand; sit; use hands to finger, handle, or feel; and reach with hands and arms.  The employee is occasionally required to walk and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 40 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, and depth perception.

WORK ENVIRONMENT  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.  The noise level in the work environment is usually moderate. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Apply Online

All applications for currently posted positions will be submitted on line at www.cityoffortwayne.org. Applicants must be 18 years of age or older. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.

(Those individuals who accept employment with the City and live outside one of the six contiguous Indiana counties that border Allen County (DeKalb, Whitley, Noble, Huntington, Wells, and Adams) will have six (6) months from their start date to become residents of either Allen County or one of the six counties listed above. Policy and Procedure Number 204 Page: 1 of 1).

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regards to age, race, color, religion, sex, disability, veteran's status, national origin, or sexual orientation. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.

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