City of Fort Wayne

Intern - Engineering Administration

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Working under the direction of the Program Manager – Long Term Control Plan Administration, incumbent answers and directs telephone calls, greets and directs visitors to the department, and enters data into various databases.
Job Code: 2020117
Posted On: Friday, 28th February 2020
Category: Intern
Department: Planning and Design Services
Shift: 30 to 40 hours per week, may vary
Location: Fort Wayne, IN
200 E. Berry Street
Pay Rate: $11.00 per hour

Job Description:

NOW HIRING

SUMMARY

Working under the direction of the Program Manager – Long Term Control Plan Administration, incumbent answers and directs telephone calls, greets and directs visitors to the department, and enters data into various databases. This position is excluded from paragraphs 3 and 4 of City Attendance Policy 305; all other paragraphs of this policy apply. The incumbent is expected to exercise good judgment, independence, initiative, and professional expertise in conducting day-to-day operations. All work duties and activities must be performed in accordance with the City and Utility's safety rules and operating regulations, policies and procedures as well as federal, state, and local regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the ability to interact with the public, City incumbents, and outside agencies with patience, tact, respect, and professionalism and the following. Other duties may be assigned.

  • Assists with scheduling activities and meetings;
  • Assists with answering phones;
  • Assists with retrieving and distribution of daily mail;
  • Acts as a confidential aide;
  • Assists with typing, copying, and data entry;
  • Assists with reorganizing filing system and filing;
  • Assists with maintaining employee time records and vacation calendar;
  • Assists with preparing departmental purchase requisitions;
  • Assists in writing instructions, procedures, guides, and manuals to describe and improve administrative, technological, and operational methods and systems;
  • Assists with providing support assistance to departmental personnel;
  • Participates in analytic studies by conducting routine research, identifying samples, and assembling and compiling data in well-defined areas related to the operation of City Utilities’ engineering department.
  • Performs professional administrative work of an introductory nature in preparation for career advancement.  
  • Researches problems, discrepancies, and responds to routine inquiries related to the business activities of the engineering department.   These assignments are related to the analysis of systems and procedures, workflow and distribution, and efficiency improvement; and, are well-defined and subject to continuous review as to progress and results.
  • Assists with daily secretarial/office operations;
  • Assists with taking staff meeting minutes;
  • Maintains a valid Indiana Driver's License.

PERFORMANCE EXPECTATIONS

The incumbent is responsible to manage their performance in accordance with this job description and the performance expectations provided to them by management. If at any time the incumbent is unsure of their role or specific responsibilities, it is the incumbent’s responsibility to refer to their job description and ask for clarification from their supervisor.  Management will work with the incumbent, as needed, to ensure performance expectations are clearly communicated and performance goals are achieved. 

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

  • High School Diploma or GED, and one year related experience and/or training; or equivalent combination of education and experience, in pursuit of advance degree desired, but not required;
  • Must be computer literate, effectively utilizing standard and specialized office software and systems in the performance of duties.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

Maintains a valid Indiana Driver's License if a City vehicle is used.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; sit; use hands to finger, handle, or feel; and reach with hands and arms.  The employee is occasionally required to walk and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 15 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, and depth perception.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

Apply Online

All applications for currently posted positions will be submitted on line at www.cityoffortwayne.org. Applicants must be 18 years of age or older. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.

(Those individuals who accept employment with the City and live outside one of the six contiguous Indiana counties that border Allen County (DeKalb, Whitley, Noble, Huntington, Wells, and Adams) will have six (6) months from their start date to become residents of either Allen County or one of the six counties listed above. Policy and Procedure Number 204 Page: 1 of 1).

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regards to age, race, color, religion, sex, disability, veteran's status, national origin, or sexual orientation. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.

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