City of Fort Wayne

CD Specialist

Apply Online Return to Postings
Working under the direction of the CD Administrator - Grants of the Office of Housing and Neighborhood Services, the incumbent performs a variety of technical and administrative tasks, provides information and customer service to Office of Housing...
Job Code: 2020201
Posted On: Friday, 4th September 2020
Category: Regular Full Time
Department: Community Development
Shift: 8:00 am to 5:00 pm, may vary depending on need.
Location: Fort Wayne, IN
200 E. Berry Street
Pay Rate: $41,000.00 - $46,000.00 Annually

Job Description:

SUMMARY

Working under the direction of the CD Administrator - Grants of the Office of Housing and Neighborhood Services, the incumbent performs a variety of technical and administrative tasks, provides information and customer service to Office of Housing and Neighborhood Services (OHNS) customers, and performs other duties for the OHNS as required. The incumbent also assists in preparing and implementing community development strategies and projects and in the administration of the Community Development Block Grant (CDBG), Home Investment Partnership Program (HOME), Emergency Shelter Grant (HESG), and other funding programs. The incumbent is expected to exercise good judgment, independence, initiative, and professional expertise in conducting day-to-day operations. All work duties and activities must be performed in accordance with the City safety rules and operating regulations, policies and procedures as well as federal, state, and local regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the ability to interact with the public, City incumbents, and outside agencies with patience, tact, respect, and professionalism and the following. Other duties may be assigned.

  • Answers, screens, and directs telephone calls;
  • Answers questions and explains program guidelines, policies, and procedures to program participants and partners;
  • Processes loans and grants from intake through closing according to established departmental policies and procedures;
  • Creates and maintains accurate loan files, maintains records for each loan, provides required data for department computer files, and maintains progress files on each application from initial intake through completion of rehabilitation;
  • Determines applicant eligibility for programs including completing Part 5 Income calculations;
  • Prepares and/or reviews required program documents (contracts, written agreements, and loan documents) for execution, ensuring documents get recorded;
  • Establishes and maintains complete files and records; Files all invoices and contracts;
  • Assists in Investigating and attempting to resolve complaints and problems of program participants;
  • Composes and prepares correspondence, reports, resolutions, and documents;
  • Intakes and tracks all invoices and disseminates weekly WIP reports on outstanding invoices;
  • Updates insurance on all loans in the GMS System, and tracks which loans have outdated insurance documentation and follows up to obtain the required insurance paperwork;
  • Accepts in person and mail loan payments and prepares receipts in accordance with departmental procedures;
  • Supports the Housing and Neighborhood Development Services Board by preparing for monthly meetings (agendas, minutes, and Open Door requirements);
  • Assists in coverage of the Community Development Division’s reception desk;
  • Logs and disburses departmental mail;
  • Tracks inventory of office supplies and orders supplies as needed;
  • Oversees the scanning and storage of departmental files in conjunction with federal and state records retention requirements;
  • Provides accurate information for monthly, quarterly, and annual reports to HUD and other funding sources as requested;
  • Performs and/or assists in the administration of programs funded by CDBG, ESG and HOME, including budget preparation, program and sub-recipient monitoring, and annual performance reports;
  • Assists in the set up and entry of data and reports in IDIS, DRGR, and other financial and reporting systems as assigned;
  • Assists in the implementation of the Department’s Monitoring Strategy for subrecipients and housing developments including maintaining the monitoring schedule;
  • Maintains a departmental calendar of federal reporting deadlines;
  • Assists in developing and preparing application packages for federal, state, and foundation grants for special projects as requested;
  • Assists in the underwriting and application review process for all applicants seeking HOME Investment Partnership Funds, including determining regulatory compliance with HUD guidelines;
  • Assists in the oversight and monitoring of all HOME-funded projects during pre-application, post-application, construction, and post-construction phases of potential and funded projects;  
  • Establishes and maintains Community Development emergency employee check-off sheet; Verifies accountability during drills and/or emergencies and reports to Risk Management any discrepancies.

MARGINAL DUTIES

Other duties as assigned.

PERFORMANCE EXPECTATIONS

The incumbent is responsible to manage their performance in accordance with this job description and the performance expectations provided to them by management. If at any time the incumbent is unsure of their role or specific responsibilities, it is the incumbent’s responsibility to refer to their job description and ask for clarification from their supervisor. Management will work with the incumbent, as needed, to ensure performance expectations are clearly communicated and performance goals are achieved.

SUPERVISORY RESPONSIBLITIES

This position has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Education and/or experience equivalent to an Associate’s Degree in Public Administration or related field. Closely related work experience at a level commensurate with the position may count toward the requirement for education.

LANGUAGE SKILLS

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write correspondence and/or articles for publication that conform to prescribed style and format. Ability to effectively present information orally and in writing to management, public groups, and/or board of directors.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid Indiana Driver’s License if City Vehicle is used.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Apply Online

All applications for currently posted positions will be submitted on line at www.cityoffortwayne.org. Applicants must be 18 years of age or older. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.

(Those individuals who accept employment with the City and live outside one of the six contiguous Indiana counties that border Allen County (DeKalb, Whitley, Noble, Huntington, Wells, and Adams) will have six (6) months from their start date to become residents of either Allen County or one of the six counties listed above. Policy and Procedure Number 204 Page: 1 of 1).

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regards to age, race, color, religion, sex, disability, veteran's status, national origin, or sexual orientation. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.

Sign up for notification of new postings

Enter your email address: