City of Fort Wayne

Job Description:

Summary

Working under the direction of the Superintendent of Maintenance Field Operations, incumbent will organize and implement programs to monitor the operation of the City’s combined, sanitary sewer and stormwater collection systems. The Program Manager will analyze a variety of data to classify types of overflows and notify the public and regulatory agencies as required by the City’s applicable regulations. Incumbent will recommend maintenance programs and identifies strategies and capital improvement projects to reduce overflows as required by the EPA and Indiana Department of Environmental Management. Coordinates activities between various departments within City Utilities. The incumbent is expected to exercise good judgment, independence, initiative, and professional expertise in conducting day-to-day operations. All work duties and activities must be performed in accordance with City and department policies and procedures as well as federal, state, and local regulations. At all times, the incumbent maintains absolute confidentiality of all work-related matters, including personnel records and all associated information.

Essential Duties and Responsibilities:

• Reads, interprets and develops a working understanding of environmental laws, rules, regulations, order provisions and permit requirements that affect the operation of Fort Wayne City Utilities;
• Possesses a thorough understanding of the City of Fort Wayne’s Consent Decree, CSSOP, CMOM and all its NPDES Permits and compliance requirements.
• Coordinates, assigns and ensures accuracy of manhole inspection requests to verify accuracy of sewer assets and mapping;
• Leads all mapping efforts for Field Operations (sanitary, stormwater, and combination sewer) working with GIS; Coordinates the compilation and mapping of field data to improve the accuracy of GIS databases and utility maps;
• Organizes and implements a program for regular inspection of the City’s combination, sanitary, and storm sewer system including the use of monitoring technology such as flow meters or water level indicators as necessary to determine if the system is operating as designed. Documents standard operating procedures/work instructions for use by staff to carry out the inspection program;
• Manages, assigns staff, and supervises the combination, sanitary, and storm sewer monitoring program and the City’s CSO inspection program. Implements the use of monitoring technology such as flow meters or water level indicators as necessary;
• Collects and analyzes data gathered by field staff. Classifies overflows, maintain records of findings and carries out appropriate notification procedures based on the overflow type;
• Designs and implements standard operating procedures/work instructions to be used to determine causes of dry weather overflows, when run-off events are likely to occur, in cases of wet weather overflows to determine if wet weather equipment is operating as designed, and for maintenance and repair of CSO outfalls as needed to eliminate dry weather overflows;
• Identifies sanitary sewer overflow abatement strategies including operation and maintenance programs and capital improvements as needed and coordinates with City Utilities Engineering for the design and budgeting of improvements.
• Notifies appropriate staff within the Field Operations department when maintenance work is needed to keep the system operating as designed;
• Implements procedures to locate and measure wet weather overflows;
• Ensures the City’s automated Combined Sewer system public notification procedure is working properly sending only when needed. Coordinates signage posting and inspection;
• Establishes and implements management systems for record keeping and reporting as required by plan and by law and monitors to ensure that procedures are followed; Coordinates preparation of reports with the Water Pollution Control Plant;
• Prepares and files event specific, weekly, monthly, quarterly, and annual reports as required by EPA and IDEM for various activities including those as outlined in the CSO Notification plan.
• Coordinates plans and contracts with outside providers for studies of the combined sewer system;
• Notifies other departments, specifically the Water Pollution Control Plant and Engineering, of river water intrusion into the sewer system as identified through monitoring programs;
• Coordinates inspection program for drop shaft components;
• Assists in planning floatable control structures for CSO sites;
• Plans meter locations throughout the City;
• Coordinates rain gauge inspections and maintenance;
• Assists with managing crew(s) on all asset sealing efforts for Field Operations;
• Prepares and monitors operating budget for program;
• Represents program at meetings of Board of Public Works, City Council, Sewer Advisory Group, public hearings, neighborhood meetings, professional association meetings and other forums;
• Ability to interact with the public, City staff, and outside agencies with patience, tact, respect and professionalism;
• Other duties may be assigned as necessary;
• Remains on-call for emergencies.

Supervisory Responsibilities

Responsible for the direct supervision of employees in accordance with the applicable organization’s policies and laws. Responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; performance appraisals; compensating and disciplining employees in accordance with the applicable City policies; addressing complaints and resolving problems.

MARGINAL FUNCTIONS

The incumbent is acting backup to MS4 Compliance Program Manager, Utility Regulatory Compliance Program Manager, and Facilities Operations Compliance Manager as needed.

PERFORMANCE EXPECTATIONS

The incumbent is responsible to manage their performance in accordance with this job description and the performance expectations provided to them by management. If at any time the incumbent is unsure of their role or specific responsibilities, it is the incumbent’s responsibility to refer to their job description and ask for clarification from their supervisor. Management will work with the incumbent, as needed, to ensure performance expectations are clearly communicated and performance goals are achieved.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Bachelor’s degree (B.S.) in Environmental Science, Engineering, Construction, Management, or the Physical Sciences preferred, or eight year experience leading or assisting with municipal or industrial regulatory compliance activities is desired;
• Experience with Microsoft® Office, Excel spreadsheets using pivot tables for data analysis, Power BI, PowerPoint, Word, and Adobe is desired;
• Experience working for or with a municipal government or utility is desired;
• Experience with regulatory compliance or regulatory permitting and reporting is desired;
• Experience with ESRI ArcGIS is desired.

OTHER KNOWLEDGE, SKILLS and/or ABILITIES

• Strong leadership and communication skills;
• Functions effectively as a member of an interdisciplinary team and assists with leadership of business process improvements, and compliance programs;
• Strong analysis & technical problem-solving skills;
• Ability to work in both office and field conditions;
• Experience in creating reports and spreadsheets;
• Knowledge of GPS technology;
• Ability to work a flexible schedule including weekends;
• Ability to pass post-offer physical.

LANGUAGE SKILLS

Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of directors. Ability to collaborate with co-workers and maintenance staff in a way that achieves desired results while supporting a positive team environment.

MATHEMATICAL SKILLS

A high degree of analytical ability required for this position. Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, and factor analysis.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to take initiative in the definition, design, and accomplishment of work. Ability to determine the scope of assignments, and intent of guidelines and act as technical authority.

CERTIFICATES, LICENSES, REGISTRATIONS

• Ability to obtain Collection System II certification within two (2) years of hire date;
• Valid Indiana Driver’s License;
• Full training of OSHA guidelines and City policies as it pertains to confined space entries must be obtained within three (3) months of hire;
• May be required to undergo a respirator or confined space physical as directed by management;
• Must take a 10-hour OSHA training course in General Industry (1910) or Construction (1926) within one (1) year of hire;
• Must obtain certification in adult CPR / First Aid within one (1) year of hire and keep certification current.

 PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently exposed to wet and/or humid conditions, moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, outside weather conditions, extreme cold, extreme heat, and vibration. The employee is occasionally exposed to high, precarious places and risk of electrical shock. The noise level in the work environment is usually quiet to moderate but can occasionally get loud.