City of Fort Wayne

Manager - Program & Events Riverfront Fort Wayne

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Under the direction of the Deputy Director – Recreation, the incumbent plans and produces recreational and educational programs, and special events, and manages rental activities for private events to engage the public with the Fort Wayne Rivers....
Job Code: 2021231
Posted On: Thursday, 23rd September 2021
Category: Regular Full Time
Department: Parks and Recreation
Shift: 40 hours per week, evenings, weekends and holidays required
Location: Fort Wayne, IN
200 E. Berry Street
Pay Rate: $55,385.26 annually

Job Description:

SUMMARY

Under the direction of the Deputy Director – Recreation, the incumbent plans and produces recreational and educational programs, and special events, and manages rental activities for private events to engage the public with the Fort Wayne Rivers and Riverfront Parks; to attract families, children, youth and adult participants of all abilities; to facilitate enjoyment and learning, and to promote connection to the rivers. Incumbent manages one full time staff and approximately eight seasonal staff. The incumbent is expected to exercise good judgment, independence, initiative, and professional expertise in conducting day-to-day operations. All work duties and activities must be performed in accordance with City and department policies and procedures as well as federal, state, and local regulations. At all times, the incumbent conducts him/herself in a professional manner with customers and co-workers.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the ability to interact with the public, City employees, volunteers, and outside agencies with patience, tact, respect, and professionalism and the following; other duties may be assigned.

Planning/JUDGEMENT

  • Plans, produces and evaluates a year-round schedule of programs and events for all age groups;
  • Serves on committees as assigned;
  • Advocates for recreational use of Fort Wayne Rivers and Riverfront Parks;
  • Manages rental venues located in Riverfront Parks;
  • Ensures compliance with Riverfront goals and objectives and coordinates with Parks department goals and objectives;
  • Develops budgets and costing forms, administers contracts, tracks expenses, processes invoices, and provides financial reports; Operates within budget;
  • Prepares RFQ’s, RFP’s, and purchase orders as required;
  • Assists in fundraising to meet on-going programming needs;
  • Meets deadlines for program development, implementation, evaluation, and improvement;
  • Skilled in strategic visioning for large scale programs and initiatives;
  • Ensures compliance with all relevant permitting agencies including but not limited to Homeland Security, Indiana Department of Natural Resources, Fort Wayne Police Department, Fort Wayne Fire Department, the Allen County Health Department, Indiana Excise, etc.;

 

SUPERVISION/Leadership

  • Networks effectively with community stakeholders, elected officials, and potential funders;
  • Cultivates partnerships with community-based organizations, environmental advocates, volunteer groups, and private sector stakeholders;
  • Works collaboratively with partner organizations to coordinate activities and programs;
  • Maintains effective leadership and role model relationship with program participants, volunteers and staff;
  • Skilled at setting vision and communicating strategy for clear staff implementation;
  • Fosters a positive working environment and teamwork with Riverfront Staff, other Fort Wayne Parks and Recreation Staff, volunteers, and external groups;
  • Inspires high performance in paid and volunteer staff through example and constructive feedback and participates in continuing education opportunities for self-improvement;
  • Hires, trains, supervises, disciplines staff and volunteers;

 

MANAGEMENT/OPERATIONS

  • Makes presentations to on- or off-site user groups and stakeholders;
  • Prepares promotional copy and takes digital photographs for marketing purposes;
  • Works with Marketing Division to oversee social media efforts, website content, marketing contractors, and calendar of events;
  • Maintains regular communications for promotion of programs, rentals and events with relevant internal and external groups;
  • Interacts closely with Marketing Division to promote all things “Riverfront”;
  • Submits work reports and program reports in a timely manner;
  • Contracts food service and hospitality for Riverfront programs;
  • Responsible for acquisition, distribution, disposal, and storage of supplies;
  • Must have basic knowledge of standard principles, methods and practices of program/activity planning and implementation;
  • Develops professional relationships with area attractions and major events as well as partnering agencies (for example) Fright Night, Night of Lights, Winterval, and other community events;
  • Effectively uses computers and such software as Microsoft Word, Excel, Publisher, PowerPoint, Outlook; and RecTrac recreational; familiarity with social media required;
  • Must be able to competently operate audio-visual equipment;
  • Interfaces regularly with media and must be comfortable providing interviews;
  • Maintains accurate inventory of programming and event assets;
  • Communicates with other Department divisions about maintenance, repairs, unsafe conditions, etc.

MARGINAL DUTIES

  • Meets needs for diversity, accessibility, and reasonable accommodation;
  • Perform light cleaning duties and maintenance duties as needed.

 

SUPERVISORY RESPONSIBILITIES

  • Develops schedules, assigns and monitors work;
  • Provides quality service by encouraging quality and customer service standards;
  • Supervises contractors and providers in production of programs, special event, and rental activities;
  • Supervises community volunteers in the production of programs and events.

PERFORMANCE EXPECTATIONS

The incumbent is responsible to manage their performance in accordance with this job description and the performance expectations provided to them by management.  If at any time the incumbent is unsure of their role or specific responsibilities, it is the incumbent’s responsibility to refer to their job description and ask for clarification from their supervisor.  Management will work with the incumbent, as needed, to ensure performance expectations are clearly communicated and performance goals are achieved. 

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform essential duties satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

 

 

EDUCATION and/or EXPERIENCE

Bachelor's degree (B.A. or B.S.) from four-year college or university  in communication, marketing, public administration, parks and recreation or related field; and two to three years of successful experience developing public programming and events in fee-based and subsidized business models with progressive responsibility; or equivalent combination of education and experience.

 

OTHER KNOWLEDGE, SKILLS and/or ABILITIES

Effectively communicate both orally and in written format;

 

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to use appropriate language and etiquette with telephone, handheld radio, and computer e-mail essential. Fluent English required; Spanish or Burmese language skills desirable.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS

 Valid Indiana driver’s license for use of Park Department vehicle. Ability to acquire First Aid/CPR certification within first year of employment.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and must be able to talk and hear. The employee frequently is required to walk, sit, and reach with hands and arms. The employee is occasionally required to stand; climb or balance; stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Most lifting, moving, and vision requirements are associated with setting up and tearing down for programs, working at the computer, and managing groups of people effectively.

 

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, outside weather conditions, and extreme heat. The noise level in the work environment is usually moderate.

Apply Online

All applications for currently posted positions will be submitted on line at www.cityoffortwayne.org. Applicants must be 18 years of age or older. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.

(Those individuals who accept employment with the City and live outside one of the six contiguous Indiana counties that border Allen County (DeKalb, Whitley, Noble, Huntington, Wells, and Adams) will have six (6) months from their start date to become residents of either Allen County or one of the six counties listed above. Policy and Procedure Number 204 Page: 1 of 1).

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regards to age, race, color, religion, sex, disability, veteran's status, national origin, or sexual orientation. Reasonable accommodations for persons with a known disabling condition will be considered in accordance with State and Federal Law.

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